RealGrip is property management software for residential letting and for commercial property. Office, shop, hospitality, warehouse, logistics, production, workshop, showroom, practice, laboratory, storage and parking are fixed property types in the system — not a free-text field. Investors, owners and managers of commercial real estate keep their entire portfolio in one environment, with the accounting built in.
When you create a building it gets a category: commercial, residential long-term, residential short-term or mixed. That choice determines the rest — the tenancy-law framework per unit, the contract templates you are offered and whether VAT-taxed letting is possible. You let at the level that suits the property: the whole building to one tenant, separate floors, separate units, or a combination. In a mixed-use building — shops below, homes above — you record per floor or per unit what it is. A unit inherits the segment of its floor, unless you override it at unit level. The legal framework hangs on that: residential space or business premises. That is not a label but a switch.
Letting property is in principle exempt from VAT. For business premises, landlord and tenant often opt together for VAT-taxed letting. RealGrip records that choice where it belongs: on the unit and on the rental contract, with an explicit regime — VAT-taxed, VAT reverse-charged or VAT-exempt — plus the rate. From that moment the choice carries through into the rent invoices, the service charge settlement and the VAT return. Residential space cannot be let subject to VAT: the system forces the exempt regime there. In a mixed-use building, RealGrip makes a split proposal on a purchase invoice — which part of the VAT is deductible and which is not, based on the ratio between taxed and exempt let square metres. You see where that percentage comes from and adjust it yourself.
The annual service charge settlement for business premises is rarely half an hour’s work. RealGrip takes the actual costs for the financial year per building from your own books — final entries only, on the building dimension — and allocates them across the contracts by square metres times rental months. If the metres are missing for one contract, the allocation falls back on an equal split times rental months, and you can see that. The rounding works so that the sum of the parts is exactly equal to the total: no cent goes missing. Next to each share stands what you invoiced in advance payments that year, and below it the difference.
Commercial rental contracts are usually indexed annually on the anniversary of the contract, not on a fixed date in the year. RealGrip tracks per contract when the next indexation falls due and which percentage applies. The increase carries through to the invoicing automatically; you do not have to retype anything and you do not have to keep a list of who is due when.
Business premises come with longer terms, renewal periods and notice periods that you do not want to miss. RealGrip monitors the end dates and the moments at which a contract rolls on tacitly, and puts them in view as a task before the deadline passes. Documents, correspondence and the signed contract sit in the file, not in a separate folder.
Your business tenants get the same online environment as private ones: view the contract and invoices, download documents, report issues and communicate. For a manager that saves email traffic; for the tenant it is one place instead of a phone number.
You record check-in and check-out inspections in the built-in inspection app: on site with photos and voice input, signed digitally by both parties, and straight into the file as a pdf. With business premises the amounts are often larger and the discussions longer — which is exactly where a signed report with photographs is the difference between a conversation and a dispute.
Rent invoices, service charges, VAT and bank transactions end up in the same administration as the rest of your portfolio. No export to an external accounting package, no double entry, and a balance sheet and profit and loss account that match what happened in the management. For anyone with several entities, each administration can run separately with a consolidation above it.
We go through your own situation: which properties, which contract types, and what it takes to switch.